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Office Operations Coordinator

Direct Placement

Calculated Hire

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Office Operations Coordinator

Our Medical Equipment Manufacturing partner in the St. Louis area is searching for an Office Operations Coordinator to join their team. This Coordinator must be a highly motivated and positive thinker able to work effectively in a fast-paced environment. They will assist with all aspects of work order generation and close out. They will also reconcile purchase orders to invoices and solve discrepancies, while maintaining adherence to budget/forecast. This position may require some material handling and inventory management support in a warehouse setting. 


Primary Responsibilities

·        Create and manage projects, work orders, and purchase orders through all stages

·        Maintain accurate capital and operating expenditure records and prepare capital and operating expenditure summaries and other reports as required

·        Reconcile capital invoices and communicate results on issue resolution

·        Interface with other organization and personnel within our partners organization including finance, operational support, purchasing, planning and corporate compliance.

·        Prepare and review reports and other analysis as required for achieving financial objectives

·        Perform analysis of data trends on operational budget spend to enable teams to meet key performance indicators

·        Utilize analysis to identify cost savings opportunities

·        Create operating expense re-forecast

·        Coordinate operating expense variance analysis and reporting

  • Support inventory management and material handing on an ad hoc basis 


Required keys for success

  • Two or more years of financial analysis or office related experience
  • Ability to prioritize and organize effectively
  • Ability to work independently, as well as in a collaborative and dynamic team environment
  • Ability to handle multiple projects and priorities
  • Ability to analyze and interpret data
  • Ability to quickly identify business problems/opportunities
  • Ability to communicate orally and in writing in a clear and straightforward manner
  • Ability to communicate with all levels of management and company personnel
  • Ability to manage multiple projects at one time
  • Good knowledge of software applications such as Word, Excel, etc.


Nice to Have

  • Experience working in ERP platforms (specifically Microsoft Dynamics 365) preferred 
  • Microsoft Office 
  • Familiar with accounting policies

Your education

  • Bachelor’s Degree in business or a relevant experience preferred

What you can expect

·        Office environment

For over 16 years, Calculated Hire has established and maintained relationships that are designed to meet your IT staffing needs. Whether it’s contract, contract-to-hire, or permanent placement work, we customise our search based upon your company’s unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation Calculated Hire finds the people best-suited for your business. When you work with us, we work with you. That’s the Calculated Hire promise.

Calculated Hire is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Benefits & Perks:

Calculated Hire offers competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage with plans that can fit each employee’s needs. We offer a 401k plan that includes a company match and is fully vested after you become eligible, paid time off, sick time, and paid company holidays. We also offer an Employee Assistance Program (EAP) that provides services like virtual counseling, financial services, legal services, life coaching, etc.

Pay Disclaimer: 

The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.


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