Job Details

Administrative Services Assistant

Hybrid role (James Robertson Pkwy)

Compensation: $25 per hour

1-year contract with possibility of extension

ABOUT THE ROLE

• Our client is seeking an Administrative Services Assistant for a one-year contract, with the potential for extension, working in a hybrid capacity.
• The ideal candidate will demonstrate excellent communication and customer service skills with a diverse internal and external customer base.
• This role requires strong time management, organizational abilities, and critical thinking.
• The Administrative Services Assistant will be responsible for data management, administrative support, and ensuring compliance with board and regulatory requirements.
• The position offers the opportunity to work closely with applicants, board members, and technical staff, supporting the Water Well Program and related administrative functions.

WHAT YOU'LL DO

• Review well licensing renewal applications for completeness, including verification of continuing education units and fee payments
• Communicate with well driller applicants to provide guidance and answer questions regarding the application and testing processes
• Perform routine data entry, quality assurance, and data reporting using internal databases; resolve incomplete or inaccurate data and information
• Provide administrative support for Board Management, including scheduling board meetings, ensuring compliance with Sunshine Notice requirements, organizing and maintaining board files, recording board meetings, providing ADA support during and after meetings, mailing licenses and letters, informing applicants of board meeting results, and coordinating with the board attorney or Water Well Program technical staff
• Support additional administrative and data management tasks as requested

WHAT YOU BRING

• Bachelor’s degree preferred
• At least three years of professional administrative experience (Paralegal experience preferred)
• Excellent communication and customer service skills with diverse audiences
• Strong time management, organizational, and critical thinking abilities
• Experience with data management, entry, quality assurance, and reporting
• Ability to review applications for completeness and compliance
• Proficiency in scheduling, organizing files, and supporting board meetings
• Familiarity with ADA support and compliance requirements
• Ability to coordinate with internal staff and external applicants